At FSA. we believe in maintaining a positive mindset, creating partnerships with a purpose, and always striving for significant outcomes.
When you work with us, you should expect a collaboration with transparency and consistency and our unique fixed-fee service means there are no hidden costs.
General Data Protection Regulation Policy
GDPR stands for General Data Protection Regulation and replaces the previous Data Protection Directives that were in place. It was approved by the EU Parliament in 2016 and came into effect on 25th May 2018.
GDPR states that personal data should be ‘processed fairly & lawfully’ and ‘collected for specified, explicit and legitimate purposes’ and that individuals data is not processed without their knowledge and are only processed with their ‘explicit’ consent. GDPR covers personal data relating to individuals. Fire Safety Agency is committed to protecting the rights and freedoms of individuals with respect to the processing of business and personal data (where applicable).
The Data Protection Act gives individuals the right to know what information is held about them. It provides a framework to ensure that personal information is handled properly.
Fire Safety Agency is not registered with the ICO (Information Commissioners Office) and does not handle personal data save company names, addresses and principal contact details.
GDPR includes 7 rights for individuals
1. The right to be informed
Fire Safety Agency is a commercial consulting business and as such handles and manages certain data. We need to know a clients commercial address, business name and principal (effectively the Responsible Person) this may include and is limited to addresses, telephone numbers, email addresses.
2. The right of access
At any point an individual or client can make a request relating to their data and Fire Safety Agency will provide a response (within 1 month). Fire Safety Agency can refuse a request, if we have a lawful obligation to retain data, but we will inform the individual of the reasons for the rejection. The individual will have the right to complain if they are not happy with the decision.
3. The right to erasure
Clients have the right to request the deletion of your data where there is no compelling reason for its continued use. Fire Safety Agency has a legal duty to keep invoice details for a reasonable time, Fire Safety Agency retain these records for 6 years for taxation purposes etc.
4. The right to restrict processing
Clients can object to Fire Safety Agency processing their data. This means that records can be stored but must not be used in any way, for example reports or for communications.
5. The right to data portability
Fire Safety Agency may require data to be transferred from one IT system to another; such as from Fire Safety Agency to accountants, these recipients will use secure file transfer systems and have their own policies and procedures in place in relation to GDPR.
6. The right to object
Clients can object to their data being used for certain activities like marketing or research.
7. The right not to be subject to automated decision-making including profiling.
Automated decisions and profiling are used for marketing based organisations. Fire Safety Agency does not use personal data for such purposes.
Storage and use of information
All paper copies of records are kept in a designated office at Fire Safety Agency. All files are confidential and apart from archiving, these records remain on site at all times. These records are shredded after the retention period.
Information about individual clients may be used in certain documents, such as fire risk assessments, fire strategies, fire awareness training (and training records) and invoicing endeavours. These documents include data such as client names and business address. These records are shredded after the relevant retention period.
Fire Safety Agency collects a large amount of business data every year including; names and addresses of clients and prospective clients. These records are shredded if the client does not instruct Fire Safety Agency or added to the clients file and stored appropriately.
Upon a client leaving Fire Safety Agency i.e not proceeding with an annual review or periodic interim review, data held on the client may be shared with the enforcement authority or any person requiring the same in an official or legal capacity. Such information will be sent via a secure file transfer system or provided in a hard copy format.
Fire Safety Agency stores data held visually in photographs or video clips or as sound recordings, unless written consent has been obtained no names are stored with images in photo albums, displays, on the website or on Fire Safety Agency social media sites.
Access to all Office computers are password protected. Any portable data storage used to store personal data, e.g. USB memory stick, are password protected and/or stored in a secure filing cabinet. GDPR means that Fire Safety Agency manages and processes personal data properly
* Protect the individual’s rights to privacy
* Provide an individual with access to all personal information held on them
This Policy was adapted by Fire Safety Agency in April 2019 Signed on behalf of Fire Safety Agency.
Policy review date: April 2022
Fire Risk Assessment Report
Compliance with Article 9
Our clients are our first priority, fixed-fee services have a wider scope; this inturn helps us deliver better consistency and adds value through the provision of robust seamless reports.
Book an initial consultation today for £425 (fee part refundable upon instruction) and learn more about how we can help provide your next fire risk assessment and help your business comply with the fire safety legislation.
Fire Safety Awareness
Compliance with Article 21
Our services are tailored to meet the specific needs of each and every client.
We work collaboratively throughout the entire process and deliver measurable results.
Contact us to find out how we can help you today.
We can provide tool-box talks and presentations to imporve awareness.
Health & Safety Policy and Statement
General Risk Assessments
We provide health & safety help and support with general risk assessments (access, egress, temperature, ventilation, vehicles etc).
Policy documents and statements.
Monthly audit programmes.
File of evidence.
Fast efficient no hidden costs fixed-fee service fire risk assessment, fire protection strategy (Building Regulations Approved Document B, BS 9999 and BS 9991), management and emergency plans. Tailored packages including audit and review programmes with bolt-on Health and Safety Policies; Policy Statements; General Risk Assessments etc.
SME pre-payment fees 2022 (frozen since 2020)
(premises up to 5000 sq. ft.)
10% discount against any 2 instructions
(multiple service discount)
Hourly Rate Consultancy fees £550 (5 hours minimum charge)
Attendance Fees £750 (50% refundable against NEW instructions)
Cancellations and failed appointments 'reschedule fee' minimum of £250 (2-hours) plus mileage over 50 miles (as applicable) and £125 per hour thereafter.
Emergency Plans £650
Management Plans £650
Premises Audit £650
Fire Risk Assessment Review £650
Fire Risk Assessment £750
Fixed-fee Fire Risk Assessment £850
Health and Safety Programme £850
H&S General Risk Assessment Review £650
Fire Protection Strategy £1995 (no review period)
Fire Protection Strategy £2495**
Fire Protection Strategy & Specifications £2995**
Quarterly Audit Programme £1995
(March, June, September and December)
Enforcement and Prohibition Resolution £1750
Large Premises (5000 to 15,000 sq. ft.)
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PLEASE CLICK LOGO TO BE REDIRECTED TO LARGE PREMISES FEES
Hourly Rate Consultancy fees £995 (10 hours min charge)
Attendance Fees £750 - £995 (subject to travel expense surcharges)
SURCHARGES applicable for extended-travel above '50 miles' (chargeable at £1 per mile).
*Exisiting clients only, this temporarily replaces the 10% multiple instruction discount
**Fire Strategy with a 6 month review period - larger premises can extend to 12 months review period.
Larger premises over 15,000 sq. ft. subject to quotation - concessions available to local community projects and registered charities etc.
“You helped us improve our safety culture to a level we never thought possible. Thank you, Fire Safety Agency, for believing in us and pushing us forward. We really couldn’t have done it without you.”
"FSA have been the go-to experts for fire safety advice and have helped our organisation with fire safety and compliance matters across our portfolio, as a serial property developer we face many challenges and Vinnie has always been on hand to assist us.”
We can conduct a Fire Risk Assessment for your property
If you require a Fire Risk Assessment for your commercial property, building or business premises, contact the team for qualified assistance.
The local fire authority can enforce compliance and issue ‘notices’ against any non-compliance which can lead to the premises being closed and the responsible person being fined or imprisoned.
Call today on 07516 891 509
Redwood Park, Bradford, BD4 6FL
07516 891 509 - 24 hours or 01274 960 505 - Business Hours
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Have a particular challenge you’re trying to deal with?
Contact us today and see what we can do for you.
Today’s economic trends have changed forcing many companies and individuals to compromise their obligations under the Regulatory Reform (Fire Safety) Order 2005. We provide flexible end-to-end solutions that assist companies and individuals meet safety objectives by giving the best possible service at an affordable fixed-fee.